Administrative Assistant
- Employer
- Cru
- Location
- Orlando, Florida
- Salary
- $14.53/hr
- Posted
- Jul 11, 2017
- Closes
- Sep 09, 2017
- Industry
- Professional
- Category
- Administrative, Clerical, Customer Service
- Contract Type
- Permanent
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Administrative Assistant 3
Pay Level: Unit 2 Level 7 $14.53/hr.
MISSION: Cru is a caring community passionate about connecting people to Jesus Christ.
SUMMARY DESCRIPTION OF POSITION
Under the general direction of an assigned supervisor, perform a wide variety of administrative complex clerical duties working for the Director of the JF Digital Team. Perform complex duties for top-level administrators involving large departments or highly visible and broad administrative functions.
FOR THIS POSITION:
- Serve as Administrative Assistant to the Digital Team Director and Digital Team, relieving them of a variety of administrative and technical duties; assist others as directed.
- Take and transcribe dictation, including material of a confidential nature; prepare, type and record a variety of correspondence, agendas, memoranda, reports, meeting notes, contracts and materials.
- Enter data, prepare reports, prepare correspondence, PowerPoint presentations; use Dropbox, BaseCamp, Microsoft Project, track expenses for a variety of projects, etc.
- Manage, track, and report on expenses for large budgets.
- Manage the department’s contracts ensuring timely processing and routing to appropriate signing authorities.
- Manage small to medium size projects utilizing basic project management skills.
- Track and administer calendar for Digital Team Director and Digital Team, arrange and schedule a variety of meetings and conferences.
- Establish and maintain complex interrelated filing systems. Ensure system is understood team members.
- Review, prepare and proof documents, records, reports and forms for accuracy, completeness and conformance to policies and procedures.
- Assist in analyzing and streamlining policies, procedures and processes to improve overall accuracy and efficiency of the Digital Team Distribution Department and potentially Jesus Film Project.
- Assist in resolving issues and diffusing difficult situations.
- Assist the Quality Assurance team with basic QA testing of new software.
KNOWLEDGE, SKILLS & ABILITIES
- Make travel arrangements
- Advanced knowledge of utilizing spreadsheet software, such as Microsoft Excel.
- Successfully managing a small to medium-sized project to completion.
- Familiar and comfortable with smartphone usage.
- Advanced operations and techniques of word processing and other modern office practices, procedures and equipment.
- Perform a wide variety of complex administrative, clerical, typing and secretarial duties with a high degree of speed and accuracy.
- Type at 60 words net per minute from clear copy.
- Plan and organize work, set own priorities and meet schedules and time lines.
- Utilize the computer to perform advanced-level word processing functions including complex
- formatting of documents.
- Utilize the computer to perform advanced-level spreadsheet software.
- Follow basic step-by-step instructions to test new software.
- Train and provide support to others.
- Work confidentially with discretion.
- Work independently and demonstrate discernment and develop judgment to anticipate and act on the needs of the supervisor and the department.
- Provide stability and order to the department.
- Compose correspondence and communicate information where judgment, knowledge and interpretation of policies and regulations may be necessary.
EDUCATION and/or EXPERIENCE
- Any combination equivalent to: two years college level work in office management and three to five years experience in secretarial or office management positions of increasing responsibility.