Program Administrator I

JOB DESCRIPTION (Administrative)

Supervisory Responsibilities:

This job has no supervisory responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Summary:  Brief description of Job Function (why it exists).

Coordinates and conducts administrative support for the execution of assigned program, including development, submission, and posting of CDRLs, filing of contract documentation, maintenance of conformed contract, maintaining common collaboration electronic workspaces, tracking subcontractor costs, coding charge numbers for subcontract invoices, providing MS Project and Basis of Estimate support for Engineering Change Proposals, and Contractor Manpower Reporting.

Essential Duties and Responsibilities:  List up to 10 primary duties for position, not ancillary responsibilities.

• With fundamental knowledge of contractual requirements, coordinate the development and submission of CDRLs.
• Maintain tracking and online storage of all contractual documentation, including contract modifications, CDRLs, PCOLs, and other documentation.
• Maintain postings to and control of online collaboration workspaces.
• Using MS Excel and Project, track subcontractor cost and schedule compliance.
• Assign appropriate charge codes to received subcontractor invoices.
• Assist Program Management and Engineering Staff in developing project schedules and BOEs using MS Project and Excel.
• Prepare and submit the annual Contractor Manpower Reporting updates.
• Coordinate travel arrangements for program personnel.
• Support pricing of material and services for ECPs.
• Assist in development of program briefs by developing MS PowerPoint presentations.

Non-Essential Duties and Responsibilities:  Assigned, but not primary reason position exists (List up to 3).

• Maintain Technical Performance Measurements
• Support Business Development in vendor and opportunity research as requested.
• All other duties as assigned.

Basic Requirements (Competencies):  To perform the job successfully, an individual should demonstrate the following achievements and competencies:

Education / Experience:

B.A. or B.S. Ability to research and understand contractual requirements, draft cogent written responses to Government communications, maintain professional oral and written communication with customer and subcontractors. Must be able to work independently with limited supervision.

Certificates and Licenses:  (If Applicable)

None.

Computer Skills:

Entry Level:  To perform this job successfully, an individual should have knowledge of MS Office products including word processing, spreadsheet, and presentation software, use the Internet, and use database software for data entry at entry level proficiency to create simple documents or make simple structured entries.

Intermediate Level: To perform this job successfully, an individual should have knowledge of MS Office products including word processing, spreadsheet, and presentation software, use the Internet, and use database software at intermediate level of proficiency to create and maintain more complex documents and data entries.  May also work with databases to enter data for reporting through standard or ad hoc reports such as PayChex, Human Resources, Deltek, or other operations software applications.  Must be able to audit, maintain, and create reports through intuitive report writing tools.

Advanced Level: To perform this job successfully, an individual should have knowledge of MS Office products including word processing, spreadsheet, presentation, and project management software, use the Internet, and use database software to create and maintain more complex documents and data entries. At advanced level of proficiency; create diverse standalone or integrated documents or reports with varying complexities to support program operations, financial reporting, human resources reporting and analysis, or other required business documents as needed. May make presentations and explain data contained in documents or reports to management.

Customer Service Expectations (Summary):

To perform this job successfully, an individual should be able to communicate clearly through oral or written form; is guided by common interpersonal courtesies in oral and written communications, and professional conduct in the workplace.  Exhibits positive and responsive demeanor in meeting customers’ needs, fulfilling commitments, and resolving minor misunderstandings.  Listens, maintains personal emotional control in difficult situations, collaborate with superior to resolve conflict, and takes initiative to build positive customer relationships.

Reasoning Ability:

To perform this job successfully, an individual should be able to work with minimum supervision on a daily basis, exercise sound judgment within the scope of the position and authority.  Identify and resolve related problems.  Must be able to read, interpret and understand instructions from oral and written sources.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in a relatively quiet office setting with the use of office equipment and interaction with other employees.  The noise level in the work environment is usually very low.

Physical Demands (Summary):

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Walking / Stooping: Generally, required intermittently throughout the work day within office setting.

Lifting / Bending: Generally, required to lift up to 20 lbs. on an occasional basis during the work day within office setting.

Vision (Close / Distance / Peripheral): Generally, required to work with close/peripheral vision on a regular basis.  Distance vision required periodically.  Ability to adjust focus.

Manual Dexterity: Able to use hands to finger, handle, or feel; reach with hands and arms; use computer, office equipment/supplies, or small tools.

Hearing: Generally, ability to hear oral instructions/presentations, or equipment operations.  Noise level exposure is low.

Travel (Auto / Plane / etc.): Travel local or out of the area to conduct business/training, or conferences as required via most efficient mode of transportation as authorized.