Accounts Payable Specialist
- Employer
- Children's Home Network
- Location
- Tampa, Florida
- Salary
- NA
- Posted
- Feb 09, 2018
- Closes
- Mar 16, 2018
- Industry
- Accounting, Healthcare
- Category
- Child Care, Finance, Healthcare, Sales
JOB SUMMARY: Assists the Director of Fiscal Services by providing administrative and accounting support for the fiscal processing of vendor payments including maintaining accurate and thorough vendor records and files. Processing payments in accordance with CHN policies and procedures, preparing audit schedules, and assisting in budget preparation related to accounts payable. Participates in the Organization’s continuous quality improvement efforts.
ESSENTIAL FUNCTIONS:
- Reviews Expenditure request Forms for accuracy, completeness, and compliance with The Children's Home Network policies and procedures.
- Reviews Expenditure Request Forms to ensure that sales tax is not being charged or paid as in compliance with the exemption allowed per Section 501(3) for accuracy, completeness, and compliance with The Children's Home Network policies and procedures.
- Reviews the SunTrust VISA credit card transactions, reconciling against pending paper work, requesting paperwork from users of the SunTrust VISA cards. Reconciling and paying the SunTrust VISA payment in a timely manner to avoid any finance fees. Resolving any issues as they occur and ensuring a smooth processing and use of all the company VISA cards, including monitoring of fraudulent usage.
- Enters data into the accounting system with a high degree of accuracy, detail, and timeliness.
- Generates weekly accounts payable check run of payments due along with required reports as back-up; and ensures timely disbursement of the checks.
- Maintains complete vendor files in the accounting system as well as the paid vendor files.
- Maintains vendor contracts files as well as a thorough working knowledge of those contracts ensuring accurate and timely payments, timely renewals of contracts, proof of insurance and licenses.
- Reviews, prepares, and maintains accounts payable schedules on a monthly basis as well as for the annual audit to include agreeing with the Accounts Payable liability number report.
- Maintains, reviews, and prepares 1099 information and summary form 1098 for annual governmental reporting and distribution to the subcontractors.
- Is custodian of a petty cash fund and reconciles and replenishes as needed.
- Is custodian of the gift certificates, reconciling the inventory monthly and reporting usage monthly to the Director of Fiscal Services. This is also reconciled for the annual audit.
- Orders all general use office supply items as needed. Resolves any issues other users may have with on-line purchasing system vendors.
- On a monthly basis, prepares expenditures for the copier and postage machine based on recorded usage, records inter-company rent expense and ensures monthly non-billed expenses such as insurance, alumni, annuitant and other such expenses are paid in a timely manner.
- Assists with the preparation and review of the preliminary month end reporting prior to distribution to management.
- Assists with the ongoing process of documentation and review of procedures related to accounts payable.
- Assists the payroll specialist and Revenue Manager as needed.
- Assists in the preparation of the agency budget.
- Maintains and processes data entry in the fixed asset system.
- Assists with answering telephones and covering Reception, on occasion.
- Other duties as assigned.
*** THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALL DUTIES PERFORMED. EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB RELATED MARGINAL DUTIES AS REQUIRED***
MINIMUM QUALIFICATIONS REQUIREMENTS:
Education & Experience: Associates Degree in accounting, business or related field from an accredited college and/or university is preferred. A minimum 2 years of experience with an automated accounting system is required. Excellent computer skills required. Experience using Microsoft Windows, Word and Excel required. Strong attention to detail and accuracy required.
Licenses & Certifications:
- Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense or license suspension.
- Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHI’s current auto insurance policy.
- Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.
Knowledge, Skills and Abilities:
- Ability to solve problems.
- Ability to communicate effectively with supervisors, fellow staff members and others.
- Ability to work independently as well as part of a team in a fast paced accounting environment.
- Ability to communicate effectively, verbally, and in writing. Ability to establish effective working relationships with clients, co-workers, supervisors, and other individuals. Must possess effective interpersonal skills.
ESSENTIAL PHYSICAL SKILLS:
- Possess good hearing (with or without hearing device).
- Ability to effectively operate a telephone and personal computer. Frequent use of hands, voice and hearing.
- Ability to speak clearly and effectively.
- Ability to perform moderate lifting (15-20 lbs).
- Ability to stand for long periods of time on occasion.
- Reasonable accommodation will be made for otherwise qualified individuals with a disability.
ENVIRONMENTAL CONDITIONS:
Works within an office environment with occasional interaction with children