Payroll Lead Specialist
- Employer
- AAR
- Location
- Melbourne, Florida
- Salary
- Open
- Posted
- May 24, 2018
- Closes
- May 25, 2018
- Ref
- 5423873775#FL--J2CBackfill.2
- Industry
- Accounting
- Category
- Finance
Description Under the general direction of the Senior Payroll Manager, the Lead Payroll Specialist is responsible for leading a team of Payroll Specialists in the preparation, distribution and reporting processes related to payroll.
ESSENTIAL DUTIES AND Responsible for bi-weekly payroll processing, including CONUS, OCONUS, Third Party Nationals, and Local National employees.
Manages a team of 3-4 payroll specialists, overseeing their work and providing direction as needed.
Processes employee data as needed to support the payroll function (new hires, earnings, off-cycle payments, etc.
) utilizing appropriate system (e.
g.
, ImageNow, Taleo, EV5, etc.
).
Coordinates with HR and other departments regarding PARs needed, updates in Costpoint/EV5, etc.
Researches, analyzes and resolves payroll-related problems or questions.
Verifies Calculation of Retro Pay, Pro-rated salaries, etc.
Provides support to other Payroll Specialists as they manage inquires and issue resolution.
Reconciles time sheets and total earnings each pay period (Costpoint > ADP EV5).
Posts timesheets each pay period in Costpoint to proper project, organization, and general ledger account.
Manages PTO Accrual Calculations each pay period.
Enters payroll journal entries each pay period to record cash, payroll tax liabilities, benefits and other payroll deductions.
Processes accurate and timely year-end reporting (W-2, W-2c, etc).
Develops ad hoc financial and operational reporting as needed.
Works closely with the Payroll Manager to provide support via reports, reconciliations, etc.
Proactively identifies and pursues areas for improvement in the payroll department; works closely with cross-functional teams and department head to implement effective solutions, and coach team through successful continuous improvement opportunities.
Sets appropriate example for team members by maintaining a positive attitude regarding customers, leadership, and the work at hand.
Demonstrates an interest in maintaining current knowledge in all relevant areas of payroll administration.
Maintains high level of confidentiality with all payroll and other employee and company information.
Additional duties as assigned.
may require a government security clearance.
EDUCATION REQUIRED: High School diploma or GED.
PREFERRED: A.
A.
/A.
S or equivalent from two-year college or technical school; or related experience and/or training; or equivalent combination of education and experience.
SKILLS AND EXPERIENCE: 5 Years of payroll administration experience.
Familiar with payroll accounting and general ledger mechanics.
Proficiency in Microsoft Excel required; should have strong skills in Microsoft Office applications as well; ability to quickly learn and retain new PC skills.
Working knowledge of Deltek T&E, Costpoint, and ADP EV5.
Strong work ethic and team player.
Self-starter with the ability to manage multiple tasks simultaneously with competing priorities and minimal supervision.
Should be detail-orientated and have strong organizational, time management and prioritization abilities.
Able to exercise independent judgment.
Should demonstrate a sense of urgency in work tasks and be able to work under tight deadlines, with flexibility.
Able to deal effectively and efficiently with difficult, sensitive and confidential data and issues.
Strong customer service skills, including strong verbal and written communication skills.
Requires demonstration of maturity and high degree of professionalism in interacting with peers, employees, managers and executives at all levels of the organization.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The listed are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
CORE COMPETENCIES Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.
Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.
Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.
Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.
Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.
Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.
Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.
Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.
Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.
Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.
Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model.
Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.
Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.
ESSENTIAL DUTIES AND Responsible for bi-weekly payroll processing, including CONUS, OCONUS, Third Party Nationals, and Local National employees.
Manages a team of 3-4 payroll specialists, overseeing their work and providing direction as needed.
Processes employee data as needed to support the payroll function (new hires, earnings, off-cycle payments, etc.
) utilizing appropriate system (e.
g.
, ImageNow, Taleo, EV5, etc.
).
Coordinates with HR and other departments regarding PARs needed, updates in Costpoint/EV5, etc.
Researches, analyzes and resolves payroll-related problems or questions.
Verifies Calculation of Retro Pay, Pro-rated salaries, etc.
Provides support to other Payroll Specialists as they manage inquires and issue resolution.
Reconciles time sheets and total earnings each pay period (Costpoint > ADP EV5).
Posts timesheets each pay period in Costpoint to proper project, organization, and general ledger account.
Manages PTO Accrual Calculations each pay period.
Enters payroll journal entries each pay period to record cash, payroll tax liabilities, benefits and other payroll deductions.
Processes accurate and timely year-end reporting (W-2, W-2c, etc).
Develops ad hoc financial and operational reporting as needed.
Works closely with the Payroll Manager to provide support via reports, reconciliations, etc.
Proactively identifies and pursues areas for improvement in the payroll department; works closely with cross-functional teams and department head to implement effective solutions, and coach team through successful continuous improvement opportunities.
Sets appropriate example for team members by maintaining a positive attitude regarding customers, leadership, and the work at hand.
Demonstrates an interest in maintaining current knowledge in all relevant areas of payroll administration.
Maintains high level of confidentiality with all payroll and other employee and company information.
Additional duties as assigned.
may require a government security clearance.
EDUCATION REQUIRED: High School diploma or GED.
PREFERRED: A.
A.
/A.
S or equivalent from two-year college or technical school; or related experience and/or training; or equivalent combination of education and experience.
SKILLS AND EXPERIENCE: 5 Years of payroll administration experience.
Familiar with payroll accounting and general ledger mechanics.
Proficiency in Microsoft Excel required; should have strong skills in Microsoft Office applications as well; ability to quickly learn and retain new PC skills.
Working knowledge of Deltek T&E, Costpoint, and ADP EV5.
Strong work ethic and team player.
Self-starter with the ability to manage multiple tasks simultaneously with competing priorities and minimal supervision.
Should be detail-orientated and have strong organizational, time management and prioritization abilities.
Able to exercise independent judgment.
Should demonstrate a sense of urgency in work tasks and be able to work under tight deadlines, with flexibility.
Able to deal effectively and efficiently with difficult, sensitive and confidential data and issues.
Strong customer service skills, including strong verbal and written communication skills.
Requires demonstration of maturity and high degree of professionalism in interacting with peers, employees, managers and executives at all levels of the organization.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The listed are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
CORE COMPETENCIES Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.
Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.
Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.
Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.
Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.
Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.
Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.
Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.
Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.
Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.
Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model.
Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.
Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.