Accountant
- Location
- Orlando, Florida
- Salary
- Starting around $47,000
- Posted
- Jun 01, 2018
- Closes
- Jul 03, 2018
- Industry
- Accounting, Education, Non-Profit
- Category
- Finance
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Position Summary:
Responsible for managing the systems that track income, assets, expenditures, and debt, payroll support and/or preparation, cost allocation. Records the financial transactions of the Coalition and supports the Chief Administrative Officer with short-term and long-term financial planning for the Coalition. Responsible for revenue and expense projections, grant tracking and fiscal monitoring of sub-recipients. Must maintain confidentiality of all coalition employees’, vendor and client information/data.
Essential Job Functions:
I. Accounting and Finance
- Creates and maintains payroll and accounts receivable files.
- Reviews and posts accounts payable API voucher batches.
- Assist with the reviews of aged accounts payable report on a weekly basis to ensure timely payment per established state regulations and as directed by Chief Administrative Officer.
- Responsible for the bi-weekly payroll (exempt and non-exempt), and review of benefits deductions coding in MIP Fund Accounting payroll module.
- Tracks employees’ PTO and verifies consistency with employee’s timesheets.
- Prepares and records asset, liability, revenue and expense entries by compiling and entering account information into MIP Fund Accounting software.
- Maintains and balances general ledger accounts by verifying, allocating, reconciling transactions and resolving discrepancies.
- Responsible for preparation and processing of monthly allocation pool for month-end close out.
- Month-end and fiscal year-end closings, and reporting for shared cost categories.
- Prepares for submission the monthly financial invoices and reports on/or before the 15th of each month to OEL and other funding sources.
- Prepares audit reports and monthly/annual financial statements.
- Monthly monitoring and reporting of cash flows.
- Assists with annual match fundraising event budget, financial reporting and analysis.
- Collaborates with the Chief Administrative Officer and / or Department Directors on developing budgets, including analysis and review of department budgets.
- Any other duties or responsibilities to support the mission or responsibilities of the Coalition as assigned by the Chief Administrative Officer.
JOB DESCRIPTION
II. Compliance
- Responsible for annual monitoring of sub-recipients, as directed by Chief Administrative Officer.
- Responsible for the quarterly external desk review monitoring with Florida’s Office of Early Learning (OEL) including submission of required documentation.
- Assists with all on-site monitoring visits by OEL, including but not limited to annual fiscal review.
- Assists Chief Administrative Officer with preparation for annual auditing.
- Resolves and submits returned funds, including restitutions, to OEL including the submittal of all required documentation per the OEL and ELCOC policies and procedure guidelines.
III. Development/Training/Technical Assistance (TA)
- Assists in the development of annual budget and entering into MIP Fund Accounting software.
- Responsible for ongoing organization and effective maintenance of official Coalition financial records.
- Other duties as assigned.
(This job description may not be all-inclusive and employees are expected to perform all other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.)
Qualifications:
- Ability to make mathematical calculations and balance a budget.
- Ability to organize, coordinate projects, set priorities, meet deadlines and follow-up on own and departmental assignments with little or no supervision.
- Manage time effectively.
- Ability to work in collaboration and foster teamwork amongst cross-functional teams.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Knowledge of English business language with ability to communicate clearly and concisely, both orally and in writing.
- Ability to effectively communicate sensitive information and exercise sound judgment.
- Knowledge of basic customer service techniques.
- Ability to work and communicate with people from various multi-cultural backgrounds and socio-economic levels.
- Ability to establish and maintain effective working relationship with a variety of constituents.
- Ability to solve problems and manage a variety of variables.
- Demonstrate knowledge of accounting and budgeting practices of GAAP, OMB Federal Regulations and Florida state statutes and requirements.
- Proficient in the operation and use of personal computers and computer software applications (Microsoft Office Suite). Ability to navigate the Internet.
- Knowledge of accounting software, preferably Abila MIP Fund Accounting.
- Must possess a valid Florida Driver’s License with ability to travel to off-site locations.
- Ability to work flexible hours and schedules, i.e. occasional Saturdays or evening hours.
- Professional appearance and presentation.
- Occasional lifting of office equipment and supplies of less than 30 pounds.
Education and Experience
- Bachelor’s Degree in Accounting or Finance with three (3) years of experience in Public Grant Management knowledge is required; or
- Associate Degree and five (5) years of experience in public grants and/or non-profits.
- Must demonstrate a working knowledge of not-for-profit leadership and government rules and regulations.