Inventory Dispatch Coordinator

Job Title:          Inventory Dispatch Coordinator

Department:  Support Services

Reports to:      Support Services Manager

OVERVIEW/POSITION PURPOSE:

This position fulfills the obligations of receiving, inventory, stocking/re-stocking, dispatching and work orders, as related to Facilities.

DUTIES AND RESPONSIBILITIES:

• Receive all incoming shipments/packages that are delivered to Engineering; document and inventory as needed
• Pick and distribute all inventoried items, as requested, to staff, and insure that proper procedures are followed
• Maintain and dispatch all keys, vehicles, radios and assets to staff
• Assist in maintaining an accurate inventory by stocking and picking accurately
• Perform inventory counts on a cyclical basis and/or upon request
• Stock and re-stock various locations within all secured areas of Engineering
• Cross train in Support Services
• Ability to research parts and tools online
• Perform other assigned duties as needed
• Provide outstanding customer service to staff, volunteers and vendors/outside contractors
• Ensure that our guests feel important and recognized by providing exceptional customer service
• Adherence to attendance standards
• Additional duties as assigned

PHYSICAL DEMANDS BEYOND NORMAL OFFICE ENVIRONMENT:

• Ability to consistently move/lift up to 50 lbs. and occasionally move/lift up to 75 lbs.
• Ability to stand, bend, sit, and walk for long periods of time
• Ability to climb stairs over extended periods of time
• Ability to work outdoors in all conditions

QUALIFICATIONS AND SPECIFIC SKILLS:

• Knowledge of maintenance tools/supplies and equipment
• Ability to operate a golf/delivery cart
• Ability to become forklift certified
• Ability to count inventory
• Ability to navigate and learn inventory and dispatch system
• Valid driver’s license, driving experience and clean driving record
• Flexibility to meet the needs of various areas throughout the Village
• Effectively communicate, understand, speak, read and write English to communicate with guests, departments, volunteers, staff and vendors
• Flexible work schedule with availability to work weekends, holidays, extended shifts and occasional nights

EDUCATION/EXPERIENCE REQUIRED:

• High School Diploma
• A minimum of 1 year inventory experience
• A minimum of 1 year receiving and shipping experience
• A minimum of 1 year engineering/maintenance experience
• A minimum of 1 year computer skills (Microsoft Word and Excel preferred)

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