Donor Reporting Team Administrator

Pay Level:  $15.00/hour

SUMMARY

Provide administrative and organizational support to the Donor Reporting team, with priority tasks being assigned by the Director.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Anticipate and stay attentive to the Director’s needs and prioritize tasks assigned by the Director.
• Perform all reports production tasks according to DR production procedures
• Schedule, coordinate and take notes for meetings called by Director and as needed for the team
• Maintain and monitor the Donor Reporting fiscal/monthly budget and assist with team expenses
• Manage team’s internal communication channels, filing systems and databases
• Act as communication liaison between Donor Reporting and other departments and represent the Director when needed
• Monitor Director’s email and answer on his behalf when appropriate.
• Coordinate business travel arrangements for the team, especially the Director and Specialists
• Organize and maintain office and common travel supplies
• Maintain all documents and other resources related to team/ministry policies and procedures

KNOWLEDGE, SKILLS & ABILITIES:

• Advanced personal computer operation, including Microsoft Office and Google apps
• Basic accounting practices, budget management, and godly stewardship
• Principles and practices of professional administration
• Modern office practices, procedures and equipment
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Ministry organization, operation, policies and objectives
• Interpersonal skills of tact, patience and courtesy
• International travel laws, decorum, and best practices

ABILITY TO:

• Communicate effectively both orally and in writing
• Analyze situations accurately and determine an effective course of action
• Establish and maintain cooperative and effective working relations with others at all levels of the organization
• Handle interruptions with grace and return to focused work seamlessly
• Keep track of various details and catch those others miss
• Remain calm in high-stress situations
• Plan and organize work independently
• Manage time effectively
• Maintain accurate files and records
• Work well with a team
• Demonstrate a high degree of integrity and discretion when dealing with confidential and sensitive information
• Anticipate and act on the needs of the Director
• Put the success of the mission above personal interests
• Be optimistic and express positivity to the Donor Reporting team
• Adapt to a changing work environment
• Type 50-60 WPM

EDUCATION and/or EXPERIENCE:

Two year degree in business administration or a communications related field and at least three years experience in executive or administrative assistant position, or equivalent combination of education and experience. Non-Profit ministry experience desired but not necessary.