Office Administrator - Web Content Coordinator

Pay Level: $16.42/hour minimum

SUMMARY

Perform a wide variety of complex administrative, web based, and secretarial duties in support of the director. Edit and maintain portions of the internal staff website.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

As an employee with Cru:

• Actively and intentionally grow in his/her Christian faith
• Maintain a positive witness for Christ
• Express a dependence on the Holy Spirit
• Share what God is teaching him or her

For this position:

• Perform administrative, secretarial, and clerical duties for the Group Leader and other office staff, assisting them with a variety of functions.
• Arrange and schedule a variety of meetings and conferences; establish and maintain filing systems
• Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations
• Respond to routine requests for information in person or by email
• Compose correspondence; report information in person or by telephone where judgment, knowledge and interpretation of policies may be necessary
• Edit and maintain the Pay and Benefits section and LDHR Help Center section of the Cru Staff Website including updating all pages, forms and documents, creating new pages as needed with links and writable forms, embedded spreadsheets, and HTML coding. Work with department leaders to change and update content as needed
• Run weekly/monthly queries and create spreadsheets using formulas and pivot tools to calculate and track data using Concur system.
• Maintain budget balances; monitor expenditures of funds; make reservations and travel arrangements; process a variety of travel and expense forms
• Prepare and type a variety of correspondence, agendas, memoranda, reports, minutes and other materials including those of a confidential nature
• Manage ongoing team projects by dividing into attainable goals, tracking progress, and problem solving around obstacles

KNOWLEDGE OF:

• Telephone techniques and etiquette
• Operation of normal office equipment
• Record-keeping techniques
• Basic research methods
• Adobe Experience Manager and HTML coding
• Excellent verbal and written communication skills

ABILITY TO: 

• Perform administrative and clerical work of average difficulty with speed and accuracy
• Learn to interpret, apply and explain ministry policies, rules, regulations, and procedures
• Learn to apply new technical skills, programs, and tools
• Operate a variety of office equipment including personal computer, utilizing word processing, spreadsheet and email functions
• Create, edit, and maintain website pages using Adobe Experience Manager
• Establish and maintain cooperative and effective working relationships with others
• Meet schedules and timelines
• Plan and organize work
• Maintain records and prepare reports
• Work confidentially with discretion

EDUCATION and/or EXPERIENCE:

Any combination equivalent to: AA degree, including or supplemented by courses in secretarial skills and two years of secretarial or general clerical experience.