Position: Business/Office Supervisor

Status: Full-time; Non-exempt

Camp Description                                                                                                 

Since 1948, Camp Wewa located in Apopka, Florida has been building lives in Central Florida and enriching the communities we serve. The traditions of Wewa have been shared by thousands of alumni, including many of Central Florida’s community leaders. The 60 acre residential camp enjoys a rich history and innovation of unique adventure and exploration that form the foundation of an incredible camp environment where fun and education go hand-in-hand.

OVERVIEW

Under the supervision of the Finance Director and Camp Director, the Office/Business Supervisor is responsible for ensuring accuracy and timely processing of financial, administrative, financial assistance and grant reporting data and information in support of the year round operation of the YMCA of Central Florida Camp Wewa Outdoor Center.

JOB RESPONSIBILITIES

•        Oversee the daily operation of the YMCA Camp Wewa office and create an efficient, organized and professional environment.

•        Perform daily cash deposits and daily cash envelope reconciliations.

•        Work with Finance Director to control department payroll and purchasing costs within the budget and financial guidelines.

•        Establish and maintain collections process to minimize delinquent account losses. Assist in identifying and managing delinquent membership and program accounts.

•        Contact parents with outstanding payments and past due accounts by phone, mail and email to maximize collections. Collect and enter payments to the Salesforce Account accounts and update bank account EFT information if applicable.

•        Act as liaison to the Finance department on accounting and financial issues regarding program participants’ accounts and payments.

•        Assist leadership team in grant management, collection of required grant documents, and grant reporting.

•        Reviews scholarship applications and supporting documents from all potential applicants, apply financial aid information to camper accounts.

•        Communicate deadlines with all stakeholders to ensure timely receipt and completion of required reports and documentation in accordance with regulations, terms, and conditions of the grants.

•        Provide guidance to staff on policies and procedures as they relate to finance, grant reporting/administration and business office protocols.

•        Assist in preparation of internal and external financial reporting as related to Camp Wewa.

•        Complete project management and special assignments for Camp Director and Finance department as identified.

•        Contract groups for facility rentals as well as handle all payments associated with use.

•        Articulate the camp operation to prospective campers, parents or rental groups. Give camp tours as needed.

•        Oversee seasonal office staff during the summer camp operation.

•        Attend all staff meetings and trainings as required.

•        Promote and represent the mission and core values of the YMCA of Central Florida in the Association.

JOB REQUIREMENTS

To be successful, you must meet education, training and experience requirements, and you must be able to demonstrate some critical knowledge, skills, and abilities:

EDUCATION, TRAINING AND EXPERIENCE

•        High School graduate or equivalent required. Associates degree or equivalent in accounting, finance, or related field preferred. 

•        Minimum 3 years of experience in assisting accounting, office, or business operations required.

•        Previous Business Assistant / Office Manager experience is desired.

•        Microsoft Office proficiency required, including a high level of skill in Excel.

•        Oracle and Sales Force experience a plus.

KNOWLEDGE, ATTITUDE, SKILLS AND HABITS

•        Must be willing to regularly work flexible hours, weekends and holidays.

•        Must be willing to travel within Central Florida. Must have valid Florida driver license.

•        Read, write and communicate using English language sufficient to perform job functions.

•        Ability to understand and resolve technical problems independently.

•        Excellent verbal, written and interpersonal communication skills.

•        Excellent follow through actions regarding communication.

•        Must exhibit a professional, courteous demeanor.

•        Excellent problem-solving and analytical skills, as well as critical thinking ability.

•        Excellent organization skills and attention to detail.

•        Ability to meet deadlines and work in a fast-paced multi-priority environment.

•        Ability to treat confidential information with sensitivity.

•        Must exhibit patience, sensitivity and understanding.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

The physical activities of this position include:  stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, and repetitive motions.  Talking is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, with or without correction.

The employee must be able to perform light work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The employee is required to have close visual acuity to perform an activity such as:  preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading. The employee is required to have visual acuity to operate motor vehicles.

The employee is not substantially exposed to adverse environmental conditions.

DISCLAIMERS

•        Must complete successful background screening, which includes criminal and drug screening.

•        Must have unrestricted authorization to work in the United States.

•     All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA promotes an equal employment opportunity work place which includes reasonable accommodation of otherwise qualified disabled applicants and employees. Please see your manager should you have any questions about this policy or these job duties.

COMPANY BENEFITS:

Along with a highly competitive pay structure, the YMCA of Central Florida provides exceptional benefits which include the following:

• Affordable and quality healthcare (medical, dental, vision options).
• Long Term Disability and Life Insurance provided at no cost to the employee.
• 12% Employer funded retirement plan.
• YMCA membership for employee and household.
• Generous paid time off package.
• Exceptional career opportunities.
• A challenging and fun work environment with creative, talented and diverse individuals!

The YMCA of Central Florida is a Drug Free Workplace and is committed to the policy of Equal Opportunity prohibiting discrimination in employment because of race, color, religion, gender, national origin, sexual orientation, political affiliation, age, genetic information, disability, or veteran status.