Facilities Manager

Facilities Manager

JOB TITLE: FACILITIES MANAGER

LOCATION: ORLANDO, FLORIDA

SUPERVISES:    Service Personnel II

GENERAL DESCRIPTION:

Oversight for all 4C facilities including: 3500 W. Colonial Dr., 2234 and 2220 E Irlo Bronson; all Head Start/Early Head Start classrooms in Orange, Osceola and Seminole Counties, NCF offices in Orange County.

ESSENTIAL JOB FUNCTIONS:

1. Develops, coordinates and manages all aspects of facilities maintenance, HVAC, electrical, plumbing, landscape, pest control including but not limited to building/leased facilities. Responsible for the hiring, supervision, evaluation and termination of assigned staff.
2. Working knowledge of DCF licensing and childcare regulations.
3. Develops, monitors, and updates goals and objectives for assigned staff.
4. Observes and reviews work of staff to ensure compliance with policies, procedures, rules, and/or regulations.
5. Ensures that the Agency is in compliance with local, state, and federal rules and regulations.
6. Responsible for ensuring the annual update of departmental policies and/or procedures.
7. Participates directly in the work of facility and safety inspections, securing details of specialized information, coordinating office work and providing information regarding the services and operation to the HS/EHS Director. Conducts fire drills twice a year.
8. Vendor management – liaison with vendors for HVAC, pest control, electrical, plumbing, janitorial and other needs as required. Facilitate timely engagement of vendors/contractors as necessary and appropriate.  Manages the RFP process as it relates to facilities.
9. Creates and maintains a computerized Work Order system, an Inventory and Distribution of Consumable Supplies system, and a Preventative Maintenance Schedule for both facilities and vehicles. Provides training to the users of these systems/schedules.  Places orders for and maintains electronic inventory of all consumable supplies.
10. Prepares monthly reports for including Monthly Management Reports, Inventory, Preventative Maintenance Schedules, and Repair and Maintenance status reports. Reviews reports with HS/EHS Director weekly or as often as necessary.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, and coordination of people and resources.
• Must be capable of working under pressure to meet deadlines.
• Ability to read, analyze and interpret written information, including precise data and terminology. Ability to make concise, accurate reports and recommendations.
• Ability to handle complaints, settle disputes, and resolve grievances and conflicts, and negotiate with others.
• Knowledge of a variety of computer software applications in word processing, spreadsheet, presentation and database software (including MS Word, Excel, and PowerPoint).
• Ability to work and communicate with people from various multi-cultural backgrounds and socio-economic levels.
• Daily access to reliable transportation to and from work and for travel to off-site locations. There is an expectation that approximately 50% of time will be spent in the field.

EDUCATION AND EXPERIENCE

• Bachelor’s Degree in facilities management or related field, required.
• Six (6) years’ experience in administration, including supervisory experience.

(A comparable amount of training, education or experience may be substituted for the above minimum qualifications.)

LICENSES, CERTIFICATIONS OR REGISTRATIONS:

• General Contractor’s license preferred.

ESSENTIAL PHYSICAL SKILLS:

• Ability to operate a motor vehicle and various equipment as necessary to complete the daily duties of the role.
• May be required to sit for extended periods of time while performing job functions.
• Ability to lift/carry/push/pull up to 50 pounds in various forms.

ENVIRONMENTAL CONDITIONS:

• Office environment. May be exposed occasionally to outdoor weather conditions.
• Ability to travel locally and within the state.
• Ability to work nights, weekends, and holidays, as needed.

SALARY RANGE: $59,322.00 Annually

PAY GRADE:  14