Subaward Specialist III

This position performs subaward sponsored programs functions associated with the review, negotiation, and execution of subaward agreements, that require advanced knowledge of University, sponsor, and Federal regulations and policy and the post-award non-financial administration and monitoring of subawards. The Subaward Specialist has delegated signature authority on behalf of the University for the execution of subaward agreements and other related subaward activities.

Responsibilities for this position include:
 

• Serves as the point of contact for the assigned Colleges and Units in all subaward related matters.
   
• Review, draft, negotiate and execute subaward agreements as assigned in compliance with applicable law, regulations, policies, and procedures for outgoing subrecipients under sponsored programs grant and contract awards.
   
• Collaborates agreement reviews by other Office of Research components, other University units, and the Office of General Counsel. Incorporate edits as required to comply with applicable policies, regulations, and laws. Conduct subaward negotiation with subrecipients and serve as primary liaison for the University.
   
• Maintain contact with sponsors to facilitate follow-through of subawards, and changes/corrections to subaward documents, as appropriate.
   
• Ensure subaward agreement terms are appropriate for the University’s status as a public institution of higher education; ensure subaward terms and conditions align with University policies, statutory requirements, and federal and state regulations, as applicable.
   
• Conduct subaward process, ensuring consistency with prime award terms and conditions and university requirements; ensure that subawardees are qualified to receive University flow-through funds and that appropriate subaward monitoring measures are established for compliance with federal and University requirements.
   
• Consult with the following UCF offices and staff regarding compliance approvals: Institutional Review Board; Institutional Animal Care and Use Committee; Environmental Health & Safety; Export Compliance; and Facility Security, as needed. May coordinate contract negotiations with UCF Research Foundation, as needed. Consult with Technology Transfer on intellectual property issues.
   
• Advise investigators and college and department research administrators on University and Sponsor requirements; interpret and communicate procedural and policy changes affecting subawards; Assist in conducting training and demonstrations to investigators and their staff on pre-and post-award issues.
   
• Ensure records in university electronic systems used for review and processing are accurate and complete.
   
• May participate and assist in the development and implementation of subaward policies and procedures in conjunction with the senior leadership team to improve subaward services.
   
• May lead and coordinate training, workshops, and demonstrations to faculty and their staff on subrecipient research administration topics to promote learning.
   
• Provide optimum service to all internal and external partners in response to all requests for service and information.
   
• Maintains up-to-date knowledge of various federal, state sponsoring agencies and UCF systems.
   
• Fiduciary responsibility through signature authority on behalf of the University of Central Florida.
   
• Responsibilities may include supervision and training of A&P, USPS, or OPS and student personnel. Other duties and special projects as assigned.
   
• Reports to Assistant Director, Sponsored Programs for Subawards and provides efficient and effective research administration.

Department:

Office of Research

Work Schedule:

Monday - Friday; 8:00 AM to 5:00 PM. The schedule may vary as required.

Type of Appointment:

Regular

Expected Salary:

$64,518 to Negotiable

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience.

Preferred Qualifications:

• Experience with grants and contracts reviewing terms and conditions.
   
• Ability to provide a high level of customer service while operating in a busy environment.
   
• Experience in contract management and/or subaward is preferred.
   
• Critical reading and writing skills are essential to success in this position.
   
• Excellent organizational, interpersonal, and communication skills.
   
• The capacity to meet deadlines, prioritize, work under pressure, and understand and respond to the needs of a wide range of divergent interests is also necessary.

Additional Application Materials Requirements:

N/A

Special Instructions to Applicants:

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.