Assistant Controller
- Employer
- University of Central Florida
- Location
- Orlando, Florida
- Salary
- Negotiable
- Posted
- Jun 25, 2021
- Closes
- Aug 24, 2021
- Ref
- 500656
- Industry
- Accounting, Education
- Category
- Administrative, Finance
- Contract Type
- Permanent
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Classification Title:
Assistant Controller
Job Description:
General Responsibility:
This position has primary responsibility for all accounting and reporting related to capital assets and construction, in addition to, the management and physical inventory of university assets. This position will assist the Associate Controller in the management and oversight of the university’s general accounting and financial reporting functions. A strong understanding of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) pronouncements, applicable state statutes, and university rules and regulations is required.
Specific Tasks:
- Responsible for the accounting and management of asset acquisitions, dispositions, and adjustments for the university within the PeopleSoft Asset Management system (AM), including proper capitalization of assets, assignment of proper asset useful lives, maintenance of construction project accounting records and related funding, and the monthly close of AM and reconciliation to the general ledger.
- Assist Associate Controller in the direction and supervision of the Financial Reporting and General Accounting section of Financial Affairs.
- Assist in the preparation and review of the consolidated financial statements, footnote disclosures, and management’s discussion and analysis presented in the university’s annual report; the annual segment statements in compliance with bond finance requirements; responses to surveys and other financial requests from state and federal governmental agencies and other external parties. Respond to internal inquiries from upper management as well as directors, managers, and staff within other departments, internal audit, and the State Auditor General’s Office as directed by supervisor.
- Prepare and review journal entries, purchase requisitions, account reconciliations, and analytical review/variance analysis for university activities. Prepare and review account reconciliations and schedules for the annual audit as assigned and work with the Associate Controller to ensure an accurate and timely year-end audit.
- Ensure the annual physical inventory of university property in accordance with established guidelines. Responsible for the development of effective procedures to promote the protection of university property. Ensure all property custodians (PCT) are contacted and meetings are arranged throughout the year to meet the annual inventory requirements for university assets. Monitor departments/projects to ensure a PCT is assigned to them and ensure the Departmental Authorization List is updated as needed.
- Monitor tagging queries to ensure tagging of property is timely according to policy and procedures and ensure property reports are generated for monthly meetings to provide the custodial status of the off-campus property and monitor the annual inventory process. Review disposition reports from the university property board to ensure correct information is provided and work closely with the University Property Board to provide guidance as needed.
- Research technical accounting issues, propose conclusions based on authoritative literature and sound judgment, draft accounting memos and assist in the implementation of new accounting guidance.
- Assist in the development, preparation, and review of internal financial reports on a regular and ad hoc basis for executive management and the University Board of Trustees.
- Supervise and train direct reports, ensuring that work is properly allocated and completed in a timely and accurate manner. Establish goals and objectives, monitor performance, and provide timely feedback to enhance their professional development. Prepare and deliver the annual performance appraisals in accordance with university procedures and deadlines. Provide training to new and existing staff as needed.
- Develop and implement policies and procedures regarding internal controls and financial reporting. Actively seek to improve efficiency and accuracy through process improvements. Participate in the implementation of software applications and upgrades to the university’s ERP system. Make recommendations to management that maximize the effectiveness and efficiency of the university’s accounting system and/ or strengthen its internal controls.
- Serve on committees as needed at both the university and state levels.
Department:
Finance - Budget Operations
Work Schedule:
Monday-Friday; 8:00 am to 5:00 pm
Type of Appointment:
Regular
Expected Salary:
Negotiable
Minimum Qualifications:
Bachelor's or Master's degree and 4+ years of relevant experience.
Preferred Qualifications:
- 7+ years of progressively responsible experience in accounting including preparation and review of routine and non-routine journal entries; preparation and review of monthly, quarterly and annual account reconciliations; preparation and review of audit schedules and management reports
- Master’s degree in Accounting, CPA license is preferred
- Expertise with asset management and construction accounting
- Demonstrated experience supervising and developing staff accounting personnel
- Demonstrated abilities to increase efficiency through process improvements
- In-depth knowledge of financial statements and financial statement analysis
- Strong analytical and critical thinking skills
- Demonstrated abilities performing detailed and general reviews of accounting information for compliance with GAAP
- Demonstrated abilities performing financial analysis for management and executive reporting
- Ability to demonstrate an understanding of accounting systems in a highly decentralized and complex organization
- Strong communication skills, both verbal and written, and the ability to effectively interact with a variety of internal and external constituencies
- Strong planning, organizational, and decision-making skills
- Ability to multi-task, work under pressure and meet deadlines as required
- Ability to work as part of a team and take on new tasks with minimum supervision
- Expert proficiency with MS Excel. Experienced proficiency with MS Word, Outlook, and PowerPoint
- Demonstrated knowledge of GASB and/or higher education experience is a plus
- Prior audit experience is a plus
- PeopleSoft and Workday experience is a plus
Special Instructions to Applicants:
N/A
Equal Employment Opportunity Statement:
As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.
The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.