Receptionist

Job Description:

• Office hours are 8am – 5pm, but the receptionist is required to be prompt and punctual and prepared when the office opens. Be responsible for “open” & “close” process for reception area.
• This job operates in a professional office environment and adherence to a professional business casual attire is required.
• Answer all incoming calls in a courteous manner and transfers calls accordingly.
• Greet and welcomes visitors professionally. Announces guest to appropriate employee or department. Support suppliers and contact the appropriate escort for facility access.
• Respond to inquiries from employees; answers question or refers to the appropriate employee or department.
• Maintain a clean, professional reception area, mailroom, and closet.
• Create and update forms, procedures, and front desk information for reception.
• Work directly with administrative coordinator/employee regarding food deliveries for meetings.
• Send and receive mail and packages. Maintain delivery log receiver regarding package deliveries.  Sort mail and deliveries, to appropriate mailboxes.
• Maintain office supply inventory and corresponding invoices. Order office supplies for multiple vendors.
• Work directly with FINFROCK employees in all departments on various tasks/projects as needed.
• Copy, scan, compile binders or other related documents as assigned. Organize project related records and data entry for multiple departments.
• Compose, edit, and forward email correspondence, reports, faxes, memoranda, labels, and other related materials.
• Prepare birthday cards and anniversary gifts for employees.
• Manage a variety of company calendars.
• Maintain breakroom inventory and contact administrative coordinator of inventory needs.
• Provide notary services for the company as needed.

Experience:

• You have a high school diploma and 6 mos. to 2 years of experience in an office environment using a multi-line phone system. 
• Proven work experience in an administrative/receptionist role. 
• You have a good knowledge of MS Office (Word, Excel, Power Point)
• You are a Florida Notary of Public already or able to obtain
• You possess ethical conduct
• You have great communication skills and a professional, friendly voice
• You enjoy collaboration and are a team player
• You are well organized and responsible with time management
• Salary based on experience