Receptionist
- Location
- 2400 Apopka Blvd, Apopka 32703
- Salary
- Negotiable
- Posted
- Jul 22, 2022
- Closes
- Aug 08, 2022
- Industry
- Construction
- Category
- Administrative, Clerical, Customer Service, Front Desk
- Contract Type
- Permanent
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Description:
- Office hours are 7:45am – 5pm, but the receptionist is required to be prompt and punctual and prepared when the office opens. Be responsible for “open” & “close” process for reception area. Responsible for after-hours phone line as assigned.
- This job operates in a professional office environment and adherence to a professional business casual attire is required.
- Answer all incoming calls in a courteous manner and transfers calls accordingly.
- Greet and welcomes visitors professionally. Announces guest(s) to appropriate employee or department. Greet vendors and contact the appropriate escort for facility access.
- Respond to inquiries from employees; answers question or refers to the appropriate employee or department.
- Maintain a clean, professional reception area, mailroom, and closet.
- Create and update forms, procedures, and front desk information for reception.
- Work directly with administrative team regarding food deliveries for meetings.
- Send and receive mail and packages. Maintain delivery log receiver regarding package deliveries. Sort mail and deliveries, to appropriate mailboxes.
- Maintain office supply inventory and corresponding invoices. Order office supplies for multiple vendors.
- As assigned by manager, work directly with FINFROCK employees in all departments on various tasks/projects as needed.
- Copy, scan, compile binders or other related documents as assigned. Organize project related records and data entry for multiple departments.
- Compose, edit, and forward email correspondence, reports, faxes, memoranda, labels, and other related materials.
- Prepare birthday cards and anniversary gifts for employees.
- Manage a variety of senior management and meeting venue calendars.
- Maintain breakroom inventory and notify team of inventory needs.
- Provide notary services for the company as needed.
- Position requires ability to handle and maintain confidentiality.
Experience:
- You have a high school diploma and 6 mos. to 2 years of experience in an office environment using a multi-line phone system.
- Proven work experience in an administrative/receptionist role.
- You have a good knowledge of MS Office (Word, Excel, Power Point)
- You are a Florida Notary of Public already or able to obtain
- You possess ethical conduct
- You have great communication skills and a professional, friendly voice
- You enjoy collaboration and are a team player
- You are well organized and responsible with time management
- Salary based on experience
Benefits
- 401K Plan – Very generous Employer Matching: for 20 out of the last 25 years, we have matched 100% of Employee contributions up to 15% of base salary so you can relax and retire one day.
- 100% employer-paid health insurance for employee and contribution toward “family” coverage
- Life insurance
- Short-term and long-term disability insurance
- Generous paid time off program
About FINFROCK
FINFROCK is Central Florida’s #1 Design-Builder. With in-house architects, engineers, manufacturing, and construction professionals all working together under one roof, we lower project costs, accelerate schedules and greatly reduce a client’s overall building risk. For over 75 years, FINFROCK has served clients throughout Florida and nationally. Our award-winning track record includes delivering buildings, structured parking, hotels, and mixed-use residential complexes as a complete, finished product—not just a series of services. The firm has designed, manufactured, and built hundreds of projects for leading organizations in the United States, is highly ranked among the top firms in the industry and is the recipient of multiple awards for design excellence.
Legal stuff
Along with your resume, please include your salary requirements. Must have current authorization to work in the United States, no sponsorships available; Drug-Free Work Place/Equal Employment Opportunity Employer; Nicotine-Free Employer. No phone calls or recruiters, please.