Accounting Associate

Under the general direction of the Controller, perform all of the firm’s accounts payable duties, various accounts receivable responsibilities, and various review and reconciliation tasks. Assist in reconciling invoices, accounts payable accounts, project costs, as well as reconciliation of several general ledger accounts. This position allows for professional growth and upward mobility.

ESSENTIAL FUNCTIONS (may include but are not limited to):

• Receive and review purchase orders, check requests, invoices, expense reports, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements; reporting any discrepancies or concerns to the Controller.
• Match original invoices and requests for payment with internal purchase orders, expense reports, or check requests; performing calculations to determine appropriate payment schedules and amounts and making modifications as necessary.
• Code, verify, and electronically enter accounts payable data.
• Match receipts to credit card charges and enter those credit card charges for the firm’s owners and headquarters administrative staff.
• Process, verify, and post checks and electronic fund transfers to vendors and/or agencies.
• Follow-up on account statements and other discrepancies regarding payment of accounts.
• Serve as liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Assist the professional services billing associates with tracking, reconciling and reporting project costs.
• Obtain, track, review, modify, post, and pay employee expense reports; identify classification issues, verify adherence to policies, and verify validity of the data.
• Prepare year-end tax forms related to accounts payable.
• Coordinate repairs and maintenance visits by contacting various contractors for our headquarters and remote-office locations. Track repairs and maintenance historical data. Review and verifying the validity of those invoices when received.
• Track, modify, and post employee timesheets for timely project billing; identify timesheet classification issues and verify validity of timesheet data.
• Track and process incoming payments in compliance with financial policies and procedures; take deposits to the bank.
• Review, summarize and reconcile various general ledger accounts.
• Perform miscellaneous accounting and administrative duties as assigned by the Controller and management.
• Provide front desk support as needed.
• Responsibilities sometimes require working evenings and weekends, sometimes with little or no advanced notice.

ESSENTIAL QUALIFICATIONS

• High School Diploma or equivalent.
• Associates Degree in Accounting, desired.
• Two to four years of accounting or full-cycle accounts payable experience.
• Engineering and consulting industry experience, desired.
• Deltek Vision or Deltek Vantagepoint software experience, preferred.
• Proficiency with MS Outlook, MS Excel, and MS Word. 

REQUIRED KNOWLEDGE, ABILITY, AND SKILLS

• Proven ability to calculate, post, and manage accounting figures and financial records.
• Proficient math skills.
• Ability to work cooperatively and collaboratively with all levels of employees, management, and clients.
• Ability to organize work, set priorities, meet critical deadlines, and follow-up on assignments with minimal supervision.
• Ability to maintain confidentially and protect privileged client information and documents appropriately.
• Ability to work calmly and effectively in a high-volume office environment under pressure of heavy deadlines.
• Knowledge of correct English usage including spelling, grammar, punctuation, and vocabulary. 

LICENSURE

• Valid drivers’ license and maintenance of satisfactory driving record. 

SUPERVISORY RESPONSIBILITIES

There are no supervisory responsibilities associated with this position.

Founded in 1988, AVCON, INC. (AVCON) is a Florida-based, full-service engineering and planning firm specializing in transportation, facilities, development, and aviation projects.  As a growing firm, AVCON continually looks for talented engineers in the civil, structural, electrical, and mechanical disciplines.  AVCON has a staff of over 80 professionals and is headquartered in Orlando, Florida with regional offices in Niceville, Florida and Charlotte, North Carolina.  AVCON has been ranked as one of Central Florida’s largest engineering firms by the Orlando Business Journal consecutively since 2007.

AVCON’s projects include facility master plans; pavement evaluation and design; power distribution, building lighting, and electrical systems design; security and low-voltage electrical design; airfield lighting and navigational aids evaluation and design; airport hangar and terminal developments; traffic assessments and roadway design; utility coordination and design; drainage and stormwater improvements; residential and commercial site planning and design; HVAC, pluming, and fire protection design; and structural inspections and design. 

AVCON prides itself on partnering with clients, colleagues, and peers in Transforming Today’s Ideas into Tomorrow’s Reality.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

AVCON, INC. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, AVCON complies with applicable state and local laws governing nondiscrimination in employment at every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

AVCON expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of AVCON’s employees to perform their job duties may result in discipline up to and including discharge.