Space Utilization Coordinator III

Orlando, Florida
Sep 11, 2023
Nov 10, 2023

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

Facilities and Business Operations

Facilities and Business Operations is committed to providing service to faculty, staff, students, and the community by creating, maintaining, and protecting the educational environment of the university. We support the goals of UCF by being a leader in providing world-class expertise and service.

The Opportunity:

The Space Utilization Coordinator III position will be responsible for assisting with the allocation and reviewing of the utilization of the university's physical spaces. Thus, redefining how spaces are being used to engage and inspire students, faculty, and staff in the most effective and efficient way possible. This position allows for collaboration across multiple disciplines, contributing to the development of an interconnected and dynamic academic landscape. As a part of the Space Administration team, your ideas and expertise will foster a new wave of cutting-edge learning and working environments. These innovative solutions will have a direct impact on the student experience, faculty productivity, and overall success of our academic programs.


  • Assist with space data gathering and data file maintenance.

  • Contribute to maintaining and tracking the building and space inventory of university-owned, leased, and joint-use facilities.

  • Conduct physical verification of space database inventory by performing annual building inspections.

  • Manage annual university-wide space survey data collection of personnel locations.

  • Establish university directory within space database.

  • Collect research funding and grant activity location data.

  • Develop space standards and manage process for updating as appropriate.

  • Manage space request intake, assess space needs in collaboration with requesters, and develop recommendations for resolution.

  • Develop associated test fits in computer-aided design (CAD)/Revit of potential solutions.

  • Assist with project intake and management of space requests for the University Space Committee.

  • Update university floor plans using 2D Computer Aided Drafting (CAD) and 3D Building Information Models (BIM) software. Create floor plans in CAD/BIM when applicable.

  • Assist with Educational Plant Survey processes including validation and needs assessment preparation and documentation.

For additional information, please visit

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience.

Preferred Qualifications:

  • Bachelor's degree in architecture, construction management, or related fields, plus at least four years of professional experience in university space planning and management.

  • Experience in space planning and developing space programs is essential.

  • Ability to create reports and other documentation related to space utilization, allocation, and alterations.

  • Demonstrated experience working with relevant systems such as Florida Inventory Tracking System, State University Database System, AiM Space graphical reports, etc.

Special Instructions to the Applicants:

This is an Auxiliary (AUX) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Position requires a valid Class E driver's license. The position may involve driving to various locations on and off campus to conduct University business.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

*This is a reposted position. Previous applicants are still being considered and do not need to reapply.*

Are Benefits Important to You?

Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

  • Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

  • Paid time off, including annual and sick leave and paid holidays

  • Retirement savings options

  • Employee discounts, including tickets to many Orlando attractions

  • Education assistance

  • Flexible work environment

  • And more…For more benefits information, go to the UCF Employee Benefits page click here.

Who Are We?

Founded in 1963 to fuel the region's talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It's one of the reasons U.S. News & World Report ranks UCF among the nation's top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.



Facilities Business Operations (F&S) - Real Estate

Work Schedule

Monday – Friday; 8:00 AM-5:00 PM

Type of Appointment


Expected Salary


Job Posting End Date

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

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