The Accounting Specialist serves as initial point of escalation for the set up and maintenance of supplier registration in the AP Vendor Management Portal and Oracle systems, with a focus on more urgent set ups including, but not limited to Musicians. This position also has Corporate Card responsibilities and is expected support Purchase Card program, including rollout and enhancement activities. This job requires the ability to understand, enforce and educate others on Darden's internal controls and policies.
ROLES AND RESPONSIBILITIES:
-Update and maintain the Accounts Payable, Purchasing, and EFT supplier master files in an accurate, timely manner, ensuring strict controls are met and SOX guidelines are followed at all times.
-Verify supplier maintenance forms and Vendor Management Portal registrations are filled out completely with correct information.
-Assist suppliers with registration related questions by timely and accurately responding to supplier inquires.
-Strong oversight on priority supplier setups/maintenance, including Musicians, ensuring that requests are treated with urgency, from the point of engagement through payment.
-Ensure compliance and performance to all corporate card and expense policies.
-Educate employees on proper use of corporate cards and supporting software to ensure policy requirements are met.
-Support management in potential changes to corporate card programs and supporting software.
-Set up and maintain Corporate Card accounts, with specific focus on Purchasing Cards, including
-Issue, cancel, control, and monitor cards.
-Processing accruals and reconciliation of Purchasing Cards using SunTrust app and robotic process automations.
-Monitor personnel changes such as terminations, department changes, and name changes to ensure cards are cancelled or updated as needed.
-Ensure timely processing and auditing of expense reports assuring compliance with the Corporate Travel & Expense Policy.
-Assisting management with the execution of rollout of cards to all brands.
-Support rollout and enhancement activities of corporate card programs with a focus on process improvements.
-Maintain and update the department Procedure Manual.
-Research information needed to accomplish special projects assigned to the Compliance area.
REQUIRED SKILLS and EXPERIENCE:
-Strong experience in Microsoft Excel is required, including Pivot Tables and VLOOKUP.
-Demonstrated knowledge of accounting processes and practices.
-Experienced with Oracle and Discoverer, or equivalent systems & reporting tools.
-Self-starter with a strong sense of urgency, and ability to prioritize, organize and complete work with minimal supervision and proven ability to work well under pressure.
-Excellent attendance record and dependability.
-Helpful attitude, demonstrates teamwork.
-Undergraduate degree in Accounting or Finance preferred.
-Experience with a Corporate Card program and Expense Report processing, including a strong understanding of AP internal controls and processing.
-Excellent verbal and written communication skills and ability to communicate effectively with all levels of management.
-Ability to communicate effectively with all levels of management.
-Strong follow-through on problem resolution.
-experience in the administrative and procedural functions of Accounts Payable Compliance with a strong working knowledge of payment processes and 1099Tax Reporting.