PROCUREMENT ANALYST

General Description

The Seminole County Sheriff's Office is now accepting pre-screen questionnaires for the position of PROCUREMENT ANALYST.

This position performs professional and administrative work in standard and complex procurements of materials, equipment, information technology and construction in accordance with procurement principles, methods and procedures including legal requirements of government procurement. Position reports to the Procurement and Agreements Manager.

REQUIRED DOCUMENT

Each applicant must complete a NOTARIZED Background Investigation Waiver (Download PDF reader). Failure to submit this document will disqualify your application. The waiver must be notarized and submitted with the pre-screen application. A link for the form has been provided in red above.

Pre-screen questionnaires must be submitted before the closing date of November 30, 2023.

Typical Duties

Note: Listed functions, duties, responsibilities and skills is not intended to be all-inclusive and the employer reserves the right to assign additional responsibilities as deemed necessary for the operational efficiency of the Sheriff's Office.

• Provide consultation and sourcing recommendations to departments for their various procurement needs including method of procurement, vendors, terms and conditions, specification and scope development and contract form.
• Administration and/or management of contracts; monitoring of vendor performance and compliance with contract pricing, terms and conditions; ensuring departments understand the contract and how to effectively manage it; consulting with departments on end-of-term options; administering and tracking matters requiring formal notice including renewals, terminations, cure notices, requests for price adjustments, etc.; monitoring insurance and bond requirements.
• Coordinate all aspects of the appropriate competitive solicitation process based on commodity/services, dollar threshold, market analysis, and available options; tabulate, analyze and evaluate responses to ensure responsiveness; facilitate, as a non-voting member, evaluation proceedings by and/or with committee, individual, consultant, etc.; negotiate contract terms, conditions, and pricing; prepare related contract documents; oversee and monitor contract execution process.
• Review requisitions and accompanying back-up documentation to ensure compliance with applicable laws and SCSO policies and procedures; issuing and distributing purchase orders and/or change orders as required.
• Serve as backup Administrator for the Purchasing Card program; ensure compliance with policies; train new and existing users.
• Perform spend analytics to identify buying patterns of materials, equipment and services; make recommendations for standardization and contracting, cost saving opportunities and process improvements.
• Coordinate end-of-year processes with user departments; identify purchase order statuses and taking appropriate measures to close, liquidate, cancel, etc.
• Build and maintain business relationships with current and prospective sources of supply; research vendors to develop new sources of supply; resolve vendor complaints, disputes, and protests.
• Maintain required documentation and complete reports.
• Attend meetings as required.
• Performs all other duties as assigned or required.

Minimum Qualifications

• Bachelor's Degree and two (2) years progressive experience in government procurement
• Consideration may be given to an equivalent combination of related training, education and experience
• Internal applicants must have completed the Seminole County Sheriff's Office one (1) year probationary period
• Must possess and maintain a valid Florida Driver's License

Knowledge, Skills, Abilities & Other

Regular and prompt attendance is mandatory in the performance of an employee's duties for this position, to include scheduled work hours, required training activities, calls for mandatory overtime needs and calls for service during times of an emergency.

Knowledge of the procurement of commodities and services by way of informal and formal quotations, formal competitive solicitations, or other legal means in the most cost effective and efficient manner possible

Knowledge of contract management and administration of material and service contracts.

Knowledge of procurement methods and procedures including bidding procedures and policies.

Knowledge of priced trends, basic economic principles, product discrimination and sources of supply; ability to obtain and interpret market prices; knowledge of contract negotiations.

Knowledge of state laws and regulations, policies and procedures regarding procurement.

Ability to communicate effectively, orally and in writing, and maintain a positive working relationship with other departments, employees and vendors. Ability to work independently with limited supervision and to exercise independent judgement in resolving problems and issues relative to vendors and employees. Ability to perform technical research, prepare reports and reconcile department purchase requests and requirements.

Skilled in the use of computers and commonly used software such as MS Word, Excel, and Power Point.

WORKING CONDITIONS:

The work environment for this position is in an office/warehouse atmosphere. The incumbent performs most illustrative duties in a sedentary position. Work is generally performed during normal business hours although the incumbent may be required to work any schedule that fulfills the needs of the position.

PHYSICAL ATTRIBUTES REQUIREMENTS:

Mobility-Some sedentary work but some standing and walking; constant use of a computer

Lifting-Able to lift 25 pounds

Visual-Constant overall vision; constant eye-hand coordination; frequent reading/close-up work

Dexterity­-Frequent repetitive motion and reaching

Emotional/Psychological-Frequent public contact; decision-making and concentration

Special Requirements-Ability to behave respectably and with utmost integrity even when off duty. May be required to respond for any critical incident, manmade or natural. Some assignments may require working weekends, nights, and/or occasional overtime.

Unclassified Position

Seminole County Sheriff's Office

Human Resources Division

Sanford FL 32773

joyjackson@seminolesheriff.org

(407) 665-6499

Successful applicants will be required to complete and submit an entire employment application, which will be provided to the applicant by the Human Resources Division. The applicant will then submit to a thorough background investigation, which includes, but not limited to, past employment/education verification, driver license review, credit history, prior drug use history, arrest/conviction record, and computerized voice stress analysis (CVSA) testing. A certified examiner administers the CVSA with questions addressing illegal drug use and general questions of honesty and criminal history. Any dishonesty or deception on the Pre-Screen Questionnaire or Employment Application will disqualify your application.

The background investigation process may take 3-6 months depending upon the complexity of the applicant's background. Applicants selected for employment will be provided a conditional offer and required to submit to a medical examination with drug screening.

Candidates must also comply with the Agency's current Tattoo and Body Ornamentation Policy. A copy of General Order 28 - Dress and Appearance can be accessed here. An applicant's tattoos and body ornamentation must be disclosed at the time of application and will be documented as part of the agency's review process, even if otherwise meeting the Agency's policy.

Applicants not selected for employment will receive notification from the Human Resources Division, to include justification based on the following disqualifiers: negative background, failure to meet minimum qualifications as outlined in the specific job description, or any additional information discovered during the interview process. Applicants will be eligible to reapply with the Seminole County Sheriff's Office after one year from date of notification.

The Seminole County Sheriff's Office is committed to a diverse work force, is a drug free workplace and is an equal opportunity employer. We strongly support our military veterans and their families, and encourage them to consider applying to agency job announcements for which they may qualify. Preference-Eligible Applicant service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority and are encouraged to apply for the positions being filled. Additionally, certain Preference-Eligible Applicants may also be eligible to receive waivers for postsecondary educational requirements in employment.