Engineering Firm Executive Assistant

Executive Assistant

Looking for your next move?

Are you ready to embrace a Company that supports creativity, innovation, and work on some of the most important projects in Florida?  Looking for the chance to learn, grow, and contribute to the community? We are looking for a dedicated individual to join our team as an Executive Assistant. You will work alongside professionals recognized by their peers as best in class with access to great benefits and an environment that values creativity and provides a work experience that is both challenging and rewarding.

Responsibilities

• Provides high-level administrative support to the Company Partners and Directors Able to do superior formatting on professional and technical reports
• Strong skills in preparing technical documents in fast-paced environment Advanced level skills on Word and PowerPoint. 
• Preferably certified by Microsoft in these areas Arrange travel and accommodations for all staff Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Manage Front Desk communication including phones and Guests. Receive and distribute incoming mail. 
• Prepare mail and packages for shipping through FedEx, UPSW or USPS.
• Place orders as requested for company swag, shirts, name tags Client Christmas gifts, marketing events etc. Organize meetings, including scheduling, sending reminders, and organizing catering as needed

To be successful in this position you will ideally have:

• 5-10 years’ experience in progressively challenging administrative roles
• Prior experience in an Engineering firm strongly preferred
• Skilled in all Microsoft products; preferably certified in both Word and Power Point
• Strong time management skills and attention to detail

Work Environment:

Work That Matters

Headquartered in Winter Park, Florida with offices in Tallahassee, Florida, Seattle, Washington, Sydney, and Queensland Australia, The Balmoral Group combines engineering design expertise with economics, environmental analysis and data science capabilities. The Balmoral Group has a personal, casual work environment with immediate access to decision makers.